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Licensing Photographs for Publication

// Author: commercial photographer // 16 Comments

Best Practices for Commissioning Architectural Photography

The American Institute of Architects and ASMP have jointly developed these documents to describe today’s best practices for architectural photography. The purpose is not to prescribe any particular actions, but rather to establish a set of shared expectations and a common vocabulary so that the professional goals of both architects and photographers can more easily be met.

I wanted to share the main focus points in what maybe a really difficult task to find the right photographer for an architectural project. This is mostly an excerpt from the first article on the topic. And you may find the full article either on ASMP web-page or download it as a brochure from AIA web-site.

The Value Of Photography

When properly handled, placing attractive images in a trade or consumer publication is a win for everyone. The publication gets better images, the architect gets favorable coverage and the photographer gets a licensing fee for the use of the images.

Lobby of Western Union headquarters in NYC

Editorial images have tremendous value for both the publisher and the architect. The magazine benefits because high-caliber professional photography adds to both the design and depth of the stories. Good architecture, represented by good photography, attracts a more affluent and professional readership. This allows the magazine to charge premium rates for advertising and buffs the magazine’s prestige. Although difficult to measure, prestige is more than a feel-good; it smoothes the road and opens doors for the magazine’s editors and sales reps.

The architect benefits by gaining visibility and renown. Not only is the cost of an editorial-use license far lower than the price of an ad in that same magazine, but the credibility of editorial content is also far higher than advertising. In addition, the architect can purchase reprints from the publisher at a fraction of the cost of commissioning a similar piece from a graphics house or advertising agency.


  • Editorial publication rights are not typically granted to architects unless specifically stated in a written licensing agreement.
  • A publication’s content is its most valuable asset, attracting both readership and advertisers. If the publication refuses to acknowledge the value of photography and does not secure an editorial license, the responsibility for licensing the rights may revert to the architect.
  • A photo credit is not equal to the value of the content (images) received by the publisher.

Issues That May Arise

Conflicts can arise, however, when the publisher, architect and photographer have different expectations about rights and licenses. For example, if the architect has submitted the images as part of a story pitch, the publisher may believe that it’s the architect’s responsibility to secure the publication rights. The architect may not see why there should be any restrictions on the uses of the photographs. The photographer may be unsympathetic to the publisher’s deadline pressure, and so on.

It is a rare magazine publisher who would run a feature story without pictures, especially if the images had been instrumental in getting the story planning started. At the same time, the publisher would prefer not to drop the story out of hand; the magazine staff has probably invested time in story development and would have to find something else to run in its place, with the deadline inexorably getting closer each day. However, if the necessary rights are not in hand, those are the unpleasant choices the publisher faces.

Securing An Editorial License

Since the magazine receives the most direct financial benefit from the use of the images, it is most often the magazine that pays the photographer for the necessary license. The publication typically contacts the photographer directly and pays a fee commensurate with the value the images contribute to the magazine’s success. Several factors determine this fee, including the number of images to be used, their printed size and their placement. Thus, a photo used on the cover has a higher value to the magazine than photos used inside. Other factors include the magazine’s editorial payment rates for photos that it commissions from freelancers, the magazine’s circulation and the rates it charges advertisers.

Licensing of images for books follows the same principles as magazine licensing. The fee is based on the type of book (e.g., college text, popular press, coffee-table, trade paperback), the press run, and the size and placement of the images.

The Value Of A Photo Credit

It is often argued that a photo credit, like a byline, has value to the photographer as a form of advertising. This is true in one sense: Its value depends on its prominence on the page. However, it’s not true that the credit can be used to negotiate down the license fee. Most photographers have already factored its value into their fee structure.

In this respect, photographers and architects have much in common. Architects like to see their firm’s name on the dedication placard, but they nevertheless expect to be paid for their design work. Professional photographers view a credit line in much the same way. A visible photo credit may improve the photographer’s chances of getting future work, but it’s not payment for the work that was completed.

Best Practice

In the optimum scenario, when an architect and a publisher begin discussing a story, they decide who will be responsible for securing the license rights for the images they want. The fee depends not on who pays it but on the value that the specific use brings to the publication. In practice, the value of high-quality images, both to the publication and to the architect, is always much greater than the cost — and that’s why everyone wins when the deal is completed.


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